TNJN local stylebook

Means every other week. Semiweekly means twice a week.

Spell out days of week and months without days: September 2000. Abbreviate months with days: Sept. 1, 2000, except for March, April, May, June and July. Never use a comma between month and year when a specific day is not mentioned. Same is true for seasons: fall 1991. Comma should follow year when specific date is given: Feb. 8, 1990, was the date mentioned.

Do NOT use date for an upcoming or past event if it is within a week of the news release date: The concert will be held Thursday, NOT Thursday, Jan. 10 (if the release is dated Tuesday, Jan. 8). Likewise, do NOT use the year if it is within a year of the release date. Do NOT use "on" with dates when its absence would not lead to confusion: the program ends Dec. 15, NOT the program ends on Dec. 15. To describe sequences or inclusive dates or times use an en-dash (-)for "to": Apply here May 7-9, 8 a.m.-4 p.m.. But NOT from 8 a.m.-4 p.m. Spell out numerical designations first through ninth and use numerals with letter suffixes for 10th and above: the first semester, the 10th anniversary. Do NOT use "st" or "th" with dates: submit applications by Oct. 14, NOT Oct. 14th. Use 's' WITHOUT apostrophe to indicate spans of decades or centuries: UF became coed in the late 1940s. Use an apostrophe for class years: She belonged to the Class of '72.

Capitalize the names of colleges and administrative departments and offices within the university

Use figures and spell out inches, feet, yards, etc., to indicate depth, height, length, and width. Hyphenate adjectival forms before nouns: He is 5 feet 6 inches tall, the 5-foot-6-inch man, the 5-foot man, the basketball team signed a 7-footer. The car is 17 feet long, 6 feet wide and 5 feet high. The rug is 9 feet by 12 feet, the 9-by-12 rug. The storm left 5 inches of snow. Use an apostrophe to indicate feet and quote marks to indicate inches: 5'6" only in very technical contexts.

In general, lowercase north, south, northeast, northern, etc., when they indicate compass direction; capitalize these words when they designate regions. Some examples:

Exempli gratia or "for example." Do NOT confuse with i.e.

Farther refers to physical distance: He walks farther into the woods. Further refers to an extension of time or degree: She will look further into the mystery.

In general, use fewer for individual items, less for bulk or quantity: I had less than $50 in my pocket; however, I had fewer than 50 one-dollar bills in my pocket.

Spell out amounts less than 1 in news releases, using hyphens between the words: two-thirds, four-fifths, seven-sixteenths, etc. Use figures for precise amounts larger than 1, converting to decimals whenever practical. Fractions are preferred, however, in news releases about stocks. When using fractional characters, remember that most newspaper type fonts can set only 1/8, 1/4, 3/8, 1/2, 5/8, 3/4, and 7/8 as one unit; use 11/2, 25/8, etc. with no space between the figure and the fraction. Other fractions require a hyphen and individual figures, with space between the whole number and the fraction: 1 3-16, 2 1-3, 5 9-10. In tabular material, use figures exclusively, converting to decimals if the amounts involve extensive use of fractions that cannot be expressed as a single character.

Hyphenate when used as a compound modifier: He works full time. She has a full-time job.

id est or "that is." Do NOT use as "for example."

Abbreviate and capitalize as Inc. when used as part of a corporate name. It usually is not needed, but when it is used, do NOT set off with commas: J.C. Penney Co. Inc. announced . .

Persons and things are said to be inferior "to" others not inferior "than."

As a preposition, inside is capable of functioning without a following "of": remained inside the house.

Governing body for the 21 UT fraternities

Capitalize and use quotation marks for their formal titles, as described in compositions titles.

Libel refers to injury through written, printed or pictorial statements, and slander to similar injury through utterance of defamatory statements.

Use like as a preposition to compare nouns and pronouns. It requires an object: Jim blocks like a pro. The conjunction as is the correct word to introduce clauses: Jim blocks the linebacker as he should.

Like means similar to but not including. While like is used in every day speech to list examples, such as is preferred: Vegetables such as carrots, lettuce, and cucumbers are part of a healthy diet.

Capitalize the name but do NOT place it in quotes. Lowercase magazine unless it is part of the publication's formal title: Harper's Magazine, Newsweek magazine, Time magazine. Check the masthead if in doubt.

Use figures with million or billion in all except casual uses: I'd like to make a billion dollars. But The nation has 1 million citizens. I need $7 billion. Do NOT go beyond two decimals: 7.51 million persons, $2.56 billion, 7,542,500 persons, $2,565,750,000. Decimals are preferred where practical: 1.5 million NOT 1 1/2 million. Do NOT mix millions and billions in the same figure: 2.6 billion, NOT 2 billion 600 million. Do NOT drop the word million or billion in the first figure of a range: He is worth from $2 million to $4 million, NOT $2 to $4 million, unless you really mean $2. Note that a hyphen is not used to join the figures and the word "million" or "billion," even in this type of phrase: The president submitted a $300 billion budget.

Capitalize the names of months in all uses. When a month is used with a specific date, abbreviate only Jan., Feb., Aug., Sept., Oct., Nov. and Dec. Spell out when using alone, or with a year alone. When a phrase lists only a month and a year, do NOT separate the year with commas: January 1972 was a cold month. When a phrase refers to a month, day and year, set off the year with commas: Feb. 14, 1989, was the target date.

(Singular form - medium.) When used as a subject, media (plural) always takes a plural verb: The news media are often the target of public criticism. NEVER medias.

Capitalize "the" in a newspaper's name if that is the way the publication prefers to be known. Lowercase "the" before newspaper names if a news release mentions several papers, some of which use "the" as part of the name and some of which do not. Where location is needed but is not part of the official name, use parentheses: The Huntsville (Ala.) Times. Consult the International Year Book published by Editor & Publisher to determine whether a two-name combination is hyphenated.

Use without numeral 12 before. To avoid confusion, do NOT use 12 a.m. or 12 p.m. in reference to either noon or midnight.

Spell out a number at the beginning of a sentence, with one exception: a numeral that identifies a calendar year: 1968 marked a turning point in the Vietnam War. Spell out whole numbers below 10. Use figures for 10 and above: They had 10 dogs and four cats. When large numbers must be spelled out, use a hyphen to connect a word ending in 'y' to another word; do NOT use commas between other separate words that are part of one number: twenty, twenty-one, one hundred forty-five.

In general, spell out one through nine and first through ninth, use numerals for 10 and 10th and above. For more details, see the AP Stylebook.

Do NOT use okay.

Do NOT use "on" before a date or day of the week when its absence would not lead to confusion: The meeting will be held Monday. He will be inaugurated Jan. 20. Use "on" to avoid an awkward juxtaposition of a date and a proper name: John met Mary on Monday. He told Reagan on Thursday that the bill was doomed. Use "on" also to avoid any suggestion that a date is the object of a transitive verb: The House killed on Tuesday a bid to raise taxes. The Senate postponed on Wednesday its consideration of a bill to reduce import duties.

On-campus is a unit modifier: students live in on-campus housing; on campus shows adverbial location: she has a job on campus.

Capitalize the full names of organizations and institutions: the American Medical Association; First Presbyterian Church; General Motors Corp.; Harvard University; Harvard University Medical School; the Procrastinators Club; the Society of Professional Journalists, Sigma Delta Chi. Use lowercase for internal elements of an organization when they have names that are widely used generic terms: the board of directors of General Motors, the board of trustees of Columbia University, the history department of Harvard University, the sports department of the Daily Citizen-Leader. For more details, see the AP Stylebook.

The governing body for the 18 UT sororities.

The form: $12 million to $14 million. NOT: $12 to $14 million, unless the lower range actually is $12.

Use figures and hyphens: the ratio was 2-to-1, a ratio of 2-to-1, a 2-1 ratio. As illustrated, the word "to" should be omitted when the numbers precede the word "ratio". Always use the word "ratio" or a phrase such as a 2-1 majority to avoid confusion with actual figures.

Office of the University Registrar or the registrar's office on second reference

Uppercase in such uses as Glocker Room 346.

Use figures and capitalize room when used with a figure: Room 2, Room 211.

Acceptable on first reference for Reserve Officer Training Corps. No periods.

Capitalize when part of a proper name: Public School 3, Madison Elementary School, Doherty Junior High School, Crocker High School, the School of Building Construction.

TeamVOLS always appears as one word with capitalized VOLS

Theatre and Theater Unless the proper name of the theatre is spelled “theatre,” use theater

Time When describing an event, include time, date and place of the event. We can not present it as factual unless we know all the details.

Use only in direct quotations and in phrases that do not refer to a specific day: The world of tomorrow will need additional energy resources. Use the day of the week in other cases.

Lowercase to classify students.

University Center Referring to the Carolyn P. Brown University Center; capitalize both words.

University of Tennessee Referring to UT on first reference is ok. Do not capitalize "the" in front of the University of Tennessee unless it is at the beginning of a sentence. When using the term "University" in reference to the University of Tennessee, capitalize, as in: Snow closed down the University on Monday. (Ha!) Avoid using UTK unless it is necessary to distinguish it from other UT campuses.

UT Police Department UTPD is acceptable on all references.

In most cases, http:// maybe omitted: www.utk.edu

Use only in direct quotations and in phrases that do not refer to a specific day: Yesterday we were young. Use the day of the week in other cases.